Meeting overload
Too many meetings, not enough clarity on who's actually free.
AI Agent · Built on Calendar Pro
AI Shared Calendar Pro: your AI scheduling assistant for Microsoft Teams
Plan meetings, coordinate availability, and catch scheduling conflicts before they happen, through a conversational AI assistant built on Calendar Pro's shared calendar engine. All without leaving Microsoft Teams.
- Built on Calendar Pro's proven shared calendar engine
- AI-assisted event creation & participant conflict detection
- Syncs with Outlook, Google Calendar & any ICS calendar
Try asking AI Shared Calendar Pro
Planning, handled in plain language.
From creating recurring events to spotting conflicts before they cause problems, just describe what you need.
Create
“Schedule a recurring team sync every Monday at 9 AM with Sales, and add it to the HR Annual Planning calendar.”
Create single or recurring events with participants, locations, and tags, without opening a single form.
Coordinate
“Find a 30-minute slot this week when the whole Marketing team is free.”
Let the assistant check availability across your team and suggest a time that works for everyone.
Detect conflicts
“Does anyone have overlapping commitments during Friday's town hall?”
Catch overlapping commitments before a meeting is even created, with automatic conflict detection.
Visualize
“Show me our team's workload distribution for next month.”
Get plain-language insights into calendar activity and planning distribution across your team.
You always see what the assistant is about to do, nothing is created, changed, or sent without your review.
The problem
Team planning shouldn't feel like this
Scheduling conflicts
Double-bookings and overlapping commitments discovered too late.
Lack of visibility
No clear view of what other teams are planning, or when.
Hybrid coordination
Tracking office presence, leave, and remote work across a distributed team.
Time zone complexity
Manually converting time zones for every cross-region meeting.
Calendar fragmentation
Outlook, Google Calendar, and Teams calendars that never quite line up.
Key Benefits
One AI assistant, an entire team's calendar
Centralize team planning
Team, department, project, and operations calendars in one shared planning workspace, no more juggling individual Outlook calendars.
Instant meeting briefs
Walk into any meeting fully prepared, objectives, people, and context, summarized in seconds.
Reduce scheduling conflicts
Participant conflict detection and scheduling intelligence flag overlapping commitments before a meeting is created.
Handle time zones reliably
Built-in time zone management and date interpretation help distributed teams coordinate across regions.
Gain workload visibility
Built-in insight and visualization capabilities give you a clearer view of calendar activity and planning distribution.
Automate what happens next
Connect events to Power Automate to trigger notifications, updates, or workflows the moment something changes on the calendar.
Built on Calendar Pro
Everything a shared calendar needs, plus AI
AI Shared Calendar Pro extends Calendar Pro's shared calendar foundation with an AI assistant on top, so every core capability is already there.
Shared calendar management
Daily, weekly, monthly, and agenda views, with event categorization, filters, and role-based permissions.
Event planning
Single and recurring events with locations, attachments, tags, categories, and participant management.
Resource coordination
Room booking, shared resource booking, and availability visibility across your organization.
Calendar connectivity
Outlook synchronization, Google Calendar synchronization, and ICS synchronization, plus Power Automate integration.
Calendar Connectivity
One place. All your calendars.
Synchronize your Outlook, Google Calendar, or any .ics calendar with AI Shared Calendar Pro, so every commitment shows up in one shared view, no matter where it lives.
Manage Permissions
You decide who edits.
Assure the right access to the right team members with granular permission control, add, modify, delete, calendar sharing, and meeting scheduler rights, set per person or by default.
Ideal Use Cases
Built for how your team actually plans
Project teams
Coordinate milestones, ceremonies, and reviews in a shared planning workspace.
Operations teams
Manage shifts, coordination meetings, resource allocation, and planning visibility.
Hybrid organizations
Track office presence, leave, remote work, and team availability from one calendar.
Meeting-driven teams
Reduce scheduling friction with AI-assisted planning and participant conflict detection.
Simple Setup
Get planning in minutes
1
Open Microsoft Teams
Launch Teams from desktop, web, or mobile, no separate app to install.
2
Add AI Shared Calendar Pro
Install it in any channel and create your first team, department, or project calendar.
3
Ask your AI assistant
Describe the event or the availability you're looking for, and let the assistant handle the rest.
Microsoft Teams Native
Designed for Microsoft Teams, from day one
AI Shared Calendar Pro is a native Teams application, listed on Microsoft's Partner Center, so it feels like part of Teams, not a bolted-on tool.
Native Teams experience
Runs directly inside Teams channels and tabs, with the familiar UI your team already knows.
Microsoft 365 integration
Connects with Outlook, Google Calendar, and Power Automate for end-to-end planning workflows.
Secure enterprise environment
Built on Witivio's enterprise-grade, ISO 27001-certified infrastructure.
Pricing & Plans
Estimate your plan. Checkout happens on Microsoft Marketplace
Use this simulator to calculate your team’s cost. When you’re ready, visit Microsoft Marketplace to complete your purchase.
Simulate your pricing
Platinum
Popular- AI chat assistant & AI event creation
- AI planning insights & unlimited events
- Recurring events & national public holidays
- Event tags, location, color & file attachments
- Power Automate connector
- Permission control & calendar synchronization
Not sure if this is the right plan?
AI Shared Calendar Pro is a single plan, per user, for teams of 1 to 250 users.
Witivio is a trusted Microsoft Partner
Compare plans
Core Features | |
AI Chat Assistant | |
Participant Conflict Detection | |
Smart Scheduling | |
Calendar Insights & Workload Visualization | |
Recurring Events & National Public Holidays | |
Time Zone Management | |
Data Management | |
EU Data Residency | |
GDPR Compliance | |
Business Support | |
Help Center Access | |
Support Tickets and Live Chat | |
Priority handling |
Need 20+ licenses?
Get volume discounts, dedicated onboarding, and priority support for your team.
Witivio is a trusted Microsoft Partner
FAQ
Frequently asked questions
What is AI Shared Calendar Pro?
AI Shared Calendar Pro is an AI-powered shared calendar for Microsoft Teams. Built on top of Calendar Pro, it helps teams organize meetings, coordinate availability, manage recurring events, and detect scheduling conflicts, all through an AI assistant that lives inside your Teams channels.
How is AI Shared Calendar Pro different from Calendar Pro?
AI Shared Calendar Pro is built on Calendar Pro's shared calendar foundation, team calendars, resource booking, Outlook/Google/ICS sync, and adds an AI assistant on top. Instead of manually creating events and checking availability, you describe what you need in plain language and the assistant handles scheduling, flags participant conflicts, and surfaces workload insights for you.
How does the AI assistant help with scheduling?
You can ask the assistant to create single or recurring events, find available slots, add participants, and organize planning across team, department, project, or operations calendars, all through natural conversation instead of clicking through calendar views.
Can it detect scheduling conflicts?
Yes. AI Shared Calendar Pro includes participant conflict detection and scheduling intelligence that helps teams identify overlapping commitments before a meeting is created.
Does it handle time zones for distributed teams?
Yes. AI Shared Calendar Pro is built to interpret dates and manage time zones reliably, which helps distributed and hybrid teams coordinate meetings across regions without manual conversions.
Does AI Shared Calendar Pro sync with Outlook and Google Calendar?
Yes. It inherits Calendar Pro's calendar connectivity, so you can synchronize Outlook, Google Calendar, and any ICS calendar alongside your Teams calendars in one place.
What kind of calendars can I create?
You can create team calendars, department calendars, project calendars, operations calendars, and shared planning workspaces, with daily, weekly, monthly, and agenda views, event categorization, filters, and role-based permissions.
Can I see visibility into team workload and planning?
Yes. AI Shared Calendar Pro includes insight and visualization capabilities that give you a clearer view of calendar activity and planning distribution across your team.
Is AI Shared Calendar Pro a native Microsoft Teams app?
Yes. AI Shared Calendar Pro is designed as a Microsoft Teams application, submitted to Microsoft's Partner Center as a Teams-focused solution, so it runs natively inside Teams with Microsoft 365 integration and no separate tool to log into.
Who is AI Shared Calendar Pro for?
It fits project teams coordinating milestones and reviews, operations teams managing shifts and resource allocation, hybrid organizations tracking presence and leave, and any meeting-driven team that wants to reduce scheduling friction with AI-assisted planning.
How much does AI Shared Calendar Pro cost?
AI Shared Calendar Pro is $7.50 per user per month, or $75 per user per year (saving $15/user/year), for 1 to 250 users. Every plan starts with a 14-day free trial, transacted directly on Microsoft Marketplace.