Simple and flexible
Reserve rooms, desks, and more — right in Teams
Booking Room Pro makes shared spaces easy to manage. Meeting rooms, hot desks, labs and more. Book them all without emails, conflicts, or chaos. Just Teams.
Trusted by teams worldwide
Why teams love Booking Room Pro
Book rooms without the back-and-forth
No more email threads or spreadsheet scavenger hunts. Booking Room Pro keeps your shared spaces easy to see, easy to book — right inside Microsoft Teams.
See what’s free at a glance
Check room and seat availability without switching tabs or leaving Teams.
Skip the scheduling headaches
Real-time updates keep everyone on the same page. No double-bookings. No mix-ups.
Up and running in no time
No complex setup, no learning curve. Just install and start managing up to 30 spaces in minutes.
Effortless reservations
Manage every space without the mess
Know exactly who’s using what — and when. Booking Room Pro makes it easy to reserve rooms, desks, and shared spaces in just a few clicks, right from Teams.
Book as much as you need
Unlimited reservations — even on the free plan. No limits, no friction.
Color-coded clarity
Assign colors to reservations so everyone knows what’s what at a glance.
Schedules you can share
Print daily room schedules to post in hallways or keep a backup copy offline.
Flexible setup
Shape bookings around your schedule
Weekly standups, rotating desks, quiet zones — Booking Room Pro adapts to how your team works, not the other way around.
Hide weekends, or don’t
Keep your calendar focused on workdays — or open it up for weekend access. You decide.
Repeat with ease
Recurring meetings? No problem. Set it once, and Booking Room Pro takes care of the rest.
Add context that clicks
Tag it. Attach a doc. Include the location. Give your bookings the info they need to make sense at a glance.
Access, your way
Decide who can book, edit, and delete
Give your whole team access — or keep it tight. Booking Room Pro lets you stay in control without slowing things down.
Open to everyone
Let the whole team create and edit bookings — ideal for shared spaces and self-serve setups.
Owner-managed tabs
Keep editing rights to tab owners only. Great for centralized scheduling and oversight.
Custom roles & rules
Fine-tune who can delete, book, or edit — based customized permissions.
Built for Microsoft 365
Book, sync, and search — right from Teams, Outlook & Copilot
All your reservations, right where you already work. Booking Room Pro integrates tightly with Microsoft — and yes, Copilot is onboard.
Real-time Teams updates
Stay in the loop. Get automatic updates in Teams when bookings are made or changed.
Manage from any chat
Use the Teams message extension to search, view, or edit bookings without leaving the conversation.
Copilot knows your bookings
Ask questions like “Where’s my 2PM client meeting?” — Copilot gets the answer straight from Booking Room Pro.
See it in Outlook
Add bookings to your Outlook calendar manually for full visibility across your schedule.
Real-world use cases
How teams use Booking Room Pro
From meeting rooms to media labs, Booking Room Pro keeps every space organized — so your team always knows what’s free, what’s booked, and what’s next.
Small & midsize businesses
Keep up to 30 rooms or desks running smoothly — without spreadsheets or IT support. Book and manage right inside Teams.
Coworking & flex offices
Let coworkers and tenants book spaces with shared visibility. Everyone sees what’s available — no overlap, no hassle.
Schools & universities
Let students and staff book labs, art studios, or loanable gear like tablets and 3D printers — no hallway signups needed.
Hospitals & clinics
Reserve exam rooms, surgical suites, or diagnostic tools — and make sure the right people have access at the right time.
Community groups
Schedule events, meetings, or shared equipment for churches, nonprofits, and local centers — no phone trees required.
Field & ops teams
Plan site visits, pickups, deliveries, or equipment swaps with clear visibility across every shift.
Trusted by over 500,000 Microsoft Teams users — you're in good company
Pricing & Plans
Estimate your plan — Checkout happens in Admin Center
Use this simulator to calculate your team’s cost. When you're ready, go to Admin Center complete your purchase.
Simulate your pricing
Seats
Basic
- Manage up to 3 rooms
- Unlimited single bookings
- Color to bookings
- Teams notifications when adding, removing and updating bookings
Free
Premium
Popular- Everything in Basic plan
- Unlimited rooms
- Show/Hide weekends
- Advanced booking options (frequency, tags, files and location)
Platinum
- Everything in Premium plan
- Customize permissions
- More than 1 Booking Room Pro owner
- Public API
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user/month
Not sure which plan to pick?
Choose Premium if you manage multiple rooms and want more control - like unlimited bookings, advanced options, and a user-friendly way to schedule without diving into admin settings. Go with Platinum if you need advanced tools: custom permissions, multi-owner room management, and API access to connect with your other systems.
Witivio is a trusted Microsoft Partner
Compare plans
Core Features | |||
Rooms |
(limited to 3) |
(Unlimited) |
(Unlimited) |
Unlimited Single Bookings | |||
Color to bookings | |||
Teams notifications when adding, removing and updating bookings | |||
Show/Hide weekends | |||
Advanced booking options (frequency, tags, files and location. | |||
Print booking page | |||
Permissions and integrations | |||
Allow all users to add/edit/delete bookings | |||
Allow only the owner(s) to add/edit/delete bookings | |||
Messaging extension | |||
Manually add bookings to Outlook | |||
Customize permissions | |||
More than 1 Booking Room Pro owner | |||
Public API | |||
Data Management | |||
EU Data Residency | |||
GDPR Compliance | |||
Data Storage and Backup |
(Data is stored but recovery is not guaranteed) |
(Data is stored but recovery is paid) |
(Data storage and recovery are free) |
Data Retention Policy |
(Data retained for 1 year) |
(Data retained for 5 year) |
(Data retained indefinitely) |
Business Support | |||
Help Center Access | |||
Support Tickets and Live Chat | |||
Priority handling |