Calendar Pro
Calendar Pro

One calendar, your whole team in sync

Plan together, stay aligned. Calendar Pro brings shared schedules into Teams so you can sync events, track availability, and keep everyone in the loop — without switching tools.

Trusted by teams worldwide

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Join thousands of teams simplifying scheduling with Calendar Pro.

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Simple, organized scheduling — right in Teams

Microsoft Teams is where work happens — but its calendars are built for individuals, not teams. That makes it tough to check availability, plan together, or manage shared events without the guesswork.

Calendar Pro: Built for teamwork

Calendar Pro gives your team one shared space to stay aligned. Track project timelines, plan shifts, or organize team events — all right inside Microsoft Teams.

How teams use Calendar Pro

Real teams. Real results.

From PTO to project timelines, here’s how companies bring clarity to their calendars — all inside Microsoft Teams.

Presence & PTO

See who’s in, out, and who’s working remotely. All in one glance.

Marketing & Comms

Plan campaigns, content drops, and social posts. All in sync with your team.

Project Management

Set deadlines, assign tasks, and keep projects moving. Right from your shared calendar.

Ops & Logistics

Schedule shifts, plan deliveries, and track tasks — so everyone stays aligned.

Features

Shared scheduling that just works in Teams

Calendar Pro keeps your team on the same page. One calendar. Fewer mix-ups. Smarter planning, all inside Microsoft Teams.

Calendar synchronization Synchronization feature
Outlook & Gmail sync

One calendar view across all your accounts

  • Connect Calendar Pro with Outlook, Gmail, or any .ics calendar — no switching tabs needed.

  • Two-way sync keeps everything in line. Update an event in one calendar, and it reflects everywhere.

  • View all your events in one place — from team meetings to personal appointments.

  • Each user can link up to 3 calendars and choose what stays private or visible to teammates.

Permissions settings Access control
Permissions & access control

Control who can add, edit, and schedule

Calendar Pro tab owners can choose from three flexible permission settings to fit how your team works:

  • Everyone can add, edit, and delete events (great for open collaboration.)

  • Only tab owners can make changes (perfect for managed schedules.)

  • Custom roles let you define who can edit events, sync calendars, and use the meeting scheduler.

Meeting scheduler Scheduling feature
Meeting scheduler

Find the best time for meetings

  • Suggest meeting times based on team availability to avoid scheduling conflicts.

  • Allow participants to book time slots directly in the shared calendar.

More features

Everything you need for better scheduling

Tags for organization

Add custom tags to sort events, filter your calendar, and find what you need — fast.

Attach files to events

Add documents, images, or links to events so your team has everything in one place.

Calendar cloning

Quickly duplicate calendars to manage recurring events, shifts, or team timelines.

Print calendar

Generate printable calendars for team rooms, meetings, or offline reference.

Power Automate connector

Automate scheduling tasks by connecting Calendar Pro with Power Automate.

API access

Integrate Calendar Pro into your systems and workflows using our open API.

GDPR compliant

Calendar Pro meets strict GDPR standards — your team’s data stays private and protected.

Data storage & recovery

All calendar data is securely stored — with recovery options for deleted events.

Single sign-on (SSO)

Let users log in securely with Microsoft or company credentials — no extra passwords needed.

Customer reviews

Don’t take our word for it

See what teams are saying about Calendar Pro and how it helps them stay organized.

"A game changer for our marketing team!"

We use Calendar Pro to plan our campaigns, and it has made collaboration so much easier. No more confusion about post schedules or content launches!

Lisa Martin
Marketing Manager, BrightSocial
"Perfect for tracking PTO and remote work"

Our HR team loves using Calendar Pro to manage vacations and office attendance. It keeps everything transparent and avoids scheduling conflicts.

David Chen
HR Director, TechNova
"Makes project scheduling effortless"

We manage multiple projects at the same time, and Calendar Pro keeps everyone aligned. The ability to tag events and sync with Outlook is a huge plus!

Maria Gonzalez
Operations Lead, BuildX Solutions

Trusted by over 500,000 Microsoft Teams users — you're in good company

Available on Microsoft AppSource
Pricing & Plans

Estimate your plan — Checkout happens in Admin Center

Use this simulator to calculate your team’s cost. When you're ready, go to Admin Center complete your purchase.

Simulate your pricing

Seats

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Basic

Free

Premium

Popular

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Platinum

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Not sure which plan to pick?

Go with Premium if you want flexible scheduling without full automation — for example, custom calendar views, detailed events, and live chat support. Choose Platinum if your team needs the works: automated scheduling, calendar syncing, permissions, and API access for serious integration power.

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Core Features

Unlimited single events

Color to events

Clone calendar

Teams notifications when adding, removing and updating events

Personalize calendar view (business days and holidays)

Advanced events (frequency, tags, files and location)

Meeting scheduler

Permissions

Allow all users to add/edit/delete events

Allow only the owner(s) to add/edit/delete events

Customize permissions

More than 1 Calendar owner

Synchronization and integrations

Manually add Calendar Pro events to Outlook

Automatically synchronize with Outlook calendar

Automatically synchronize with Google calendar

Automatically synchronize with any .ics

Power Automate connector

Public API

Data Management

EU Data Residency

GDPR Compliance

Data Storage and Backup

(Data is stored but recovery is not guaranteed)
(Data is stored but recovery is paid)
(Data storage and recovery are free)

Data Retention Policy

(Data retained for 1 year)
(Data retained for 5 year)
(Data retained indefinitely)

Business Support

Help Center Access​

Support Tickets and Live Chat

Priority handling